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Group International Travel: Program Director
Program Terms: Fall,
Fall-Embedded,
Spring,
Spring-Embedded,
Summer 1,
Summer 2,
Winter
Program Dates &
Deadlines:
Click here to view
Fact Sheet:
UK Travel Medical Insurance:
Purchase required (via EA at UK)
Program Description:

Group Travel Program Director Travel Application

All faculty, staff, and graduate student teaching and directing non-credit Group Travel programs are required to complete this travel application with UK Education Abroad. This application allows the UK International Center the ability to provide the necessary health and safety support, including travel medical insurance. Additionally, in compliance with federal regulations regarding the Jeanne Clery Act, program directors must supply specific information about participant housing and rented space so that the UK Crisis Management division may collect the necessary information regarding local crime statistics.*
*Questions about CSA training and Clery Act reporting should be directed to CaSey Henson with UK Crisis Management at casey.henson2@uky.edu or 859-257-9567.

Who should submit this application?
This travel application must be completed by each individual with a leadership role in the program. Any person (faculty, staff, or graduate student) who will have the authority to make decisions on behalf of the program and program participants MUST have an application on file with UK Education Abroad. Accompanying faculty, staff or adult community members who will not have a leadership role in the program will submit a Group Travel Participant application, not this program director application. Additionally, any person (faculty, staff, or graduate student) who will have the authority to make decisions on behalf of the program participants MUST complete the Campus Security Authority (CSA) training as designed by UK Crisis Management. Any program director who has already completed the CSA training in a given calendar year as part of their regular job responsibilities will not need to complete the training again. If a program has multiple directors, the required academic and Clery Act information in this application need only be submitted once, by the primary program director.  

This application is unique and exists only in a given semester, year, and geographic location. Therefore, a new application must be submitted each time a person coordinates a group travel program. Applications do not automatically roll over from year to year. The contents of this application are confidential and access is restricted to certain UK International Center staff. 

What is included in this application?
The following items will be submitted electronically to this application and should be submitted no later than 4 weeks prior to program departure.


Signature Documents indicate awareness of UK Education Abroad policies and procedures:
• Participation Agreement
• Health & Emergency Statement
• Clery Act: Campus Security Authority Training (CSA)
• Release, Indemnification, Waiver and Hold Harmless Agreement

Application Questionnaires provide more information about the final program arrangements, academics, and essential health and safety information.
• Passport Information (must be submitted by all directors)
• Program Itinerary (must be submitted by primary program director)
• Flight Itinerary (must be submitted by all directors)
• Self-Disclosure Form (must be submitted by all directors)
• On-Site Contact Information (must be submitted by all directors)
• Site Information for Clery Act Compliance (2 parts) (must be submitted by primary program director)
 
Application Instructions
To register your international education experience, please click the "Apply Now" button.

Please disregard the reference to the $50 application fee in the pop-up box. This fee is NOT charged to Group Travel program directors.

You will be asked to provide your destination, travel dates, and to enter the term during which your group will be traveling internationally, before being led to the application itself. 

Please disregard the decision letter, as it does not apply to program directors.


Questions
Contact Jason Hope, jasonhope@uky.edu, 859-257-4067 for assistance in completing this application.

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Dates / Deadlines:
Term Year Decision Date Start Date End Date
Spring-Embedded 2015 Rolling Admission TBA TBA
Fall 2014 Rolling Admission 08/27/2014 12/19/2014
Winter 2015 Rolling Admission 12/22/2014 01/13/2015
Spring 2015 Rolling Admission 01/14/2015 05/08/2015
Summer 1 2015 Rolling Admission 05/12/2015 06/09/2015
Summer 2 2015 Rolling Admission 06/11/2015 08/06/2015

** Indicates rolling admission application process. Students will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.