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UK Sponsored Program Director
Program Terms: Fall,
Fall-Embedded,
Spring,
Spring-Embedded,
Summer 1,
Summer 2,
Winter
Program Dates &
Deadlines:
Click here to view
Fact Sheet:
UK Travel Medical Insurance:
Included in the UK Sponsored program fee
Program Description:

UK Sponsored Program Director Travel Application

All faculty, staff, and graduate student teaching and directing UK Sponsored programs are required to complete this travel application with UK Education Abroad. This application allows the UK International Center the ability to provide the necessary health and safety support, including travel medical insurance, as well as collect necessary academic information about the courses being delivered abroad, such as the course syllabi, college curricular approvals, etc. Additionally, in compliance with federal regulations regarding the Jeanne Clery Act, program directors must supply specific information about participant housing and rented space so that the UK Crisis Management division may collect the necessary information regarding local crime statistics.*
*Questions about CSA training and Clery Act reporting should be directed to CaSey Henson with UK Crisis Management at casey.henson2@uky.edu or 859-257-9567.

Who should submit this application?
This travel application must be completed by each individual with a leadership role in the program. Any person (faculty, staff, or graduate student) delivering academic credit or who will have the authority to make decisions on behalf of the program and program participants MUST have an application on file with UK Education Abroad. Accompanying faculty, staff or adult community members who will not have a leadership role in the program will submit a non-credit program application, not this program director application. Additionally, any person (faculty, staff, or graduate student) delivering academic credit or who will have the authority to make decisions on behalf of the program participants MUST complete the Campus Security Authority (CSA) training as designed by UK Crisis Management. Any program director who has already completed the CSA training in a given calendar year as part of their regular job responsibilities will not need to complete the training again. If a program has multiple directors, the required academic and Clery Act information required in this application need only be submitted once, by the primary program director.  

This application is unique and exists only in a given semester, year, and geographic location. Therefore, a new application must be submitted each time a person directs an education abroad program. Applications do not automatically roll over from year to year. The contents of this application are confidential and access is restricted to certain UK International Center staff. 

What is included in this application?
The following items will be submitted electronically to this application and should be submitted no later than 4 weeks prior to program departure.

Signature Documents indicate awareness of UK Education Abroad policies and procedures:
• Participation Agreement
• Health & Emergency Statement
• Duties and Responsibilities
• Fiscal Responsibilities Agreement
• Clery Act: Campus Security Authority Training (CSA)
• Instructions for Building an Education Abroad Course
• Release, Indemnification, Waiver and Hold Harmless Agreement

Application Questionnaires provide more information about the final program arrangements, academics, and essential health and safety information.
• Course Syllabus (must be submitted by primary program director)
• Passport Information (must be submitted by all directors)
• Program Itinerary (must be submitted by primary program director)
• Flight Itinerary (must be submitted by all directors)
• Self-Disclosure Form (must be submitted by all directors)
• On-Site Contact Information (must be submitted by all directors)
• Site Information for Clery Act Compliance (2 parts) (must be submitted by primary program director)
 
Application Instructions
To register your international education experience, please click the "Apply Now" button.

Please disregard the reference to the $50 application fee in the pop-up box. This fee is NOT charged to UK Sponsored program directors.

You will be asked to provide your destination, travel dates, and to enter the term during which your group will be traveling internationally, before being led to the application itself. 

Please disregard the decision letter, as it does not apply to program directors.


Pre-Departure Orientation Activities
Prior to teaching abroad, all program directors will be required to attend a pre-departure orientation conducted by UK Education Abroad on policies, procedures and best practices on leading an education abroad program. Additionally, UK Sponsored program directors will assist UK Education Abroad in the pre-departure orientation of their student group. More details about the faculty and student pre-departure orientation can be found here.


Questions
Contact Miko McFarland, miko.mcfarland@uky.edu, 859-323-2134, or Jason Hope, jasonhope@uky.edu, 859-257-4067 for assistance in completing this application.

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Dates / Deadlines:
Term Year Decision Date Start Date End Date
Winter 2015 Rolling Admission TBA TBA
Fall 2015 Rolling Admission TBA TBA
Spring 2015 Rolling Admission TBA TBA
Summer 1 2015 Rolling Admission TBA TBA
Summer 2 2015 Rolling Admission TBA TBA

** Indicates rolling admission application process. Students will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.